How to Use Headers and Footers Like a Pro in Microsoft Word

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How to Use Headers and Footers Like a Pro in Microsoft Word
How to Use Headers and Footers Like a Pro in Microsoft Word

Headers and footers in Microsoft Word are straightforward to use, but there is much more to them than meets the eye. Learn how to make the most of your Word headers and footers.

In Microsoft Word, the top margin of a page is referred to as the header, while the bottom margin is referred to as the footer. Headers and footers are extremely handy for displaying information on all or select pages. This information might be anything from the page number to the chapter title.

The primary distinction between a header and a footer is where they are placed in the document. So, what works for the header works for the footer as well. That stated, let’s begin by adding something to the header in Word.

  1. Go to the Insert tab.
  2. Choose Header. This will open a dropdown menu with certain choices. These are all header presets given by Microsoft. For the time being, choose the first choice, Blank. This will bring you to the header and enable the Header and Footer Tools in the Design tab. Check Different First Page in the Header & Footer Tools tab’s Options section. Check Different Odd & Even Pages in the Header & Footer Tools tab.

If your document has more than one page, you’ll notice that when you add anything to the header, it appears on top of every page in your document. As a result, the header is a good area to provide document information.

To get to the header faster, double-click on the top edge of the page. The footer may be accessed by double-clicking the bottom border.

Related: Simple Design Rules for Word Documents

The Header & Footer Tools tab appears anytime you change a page’s header or footer. This tab enables you to adjust header parameters and enter components other than simple text into it.

Different First Page

So far, everything you add to the header will display on every other page of the document, but what if you don’t want the header on your initial page to appear on every other page of the document? You may wish to include more material in the headers of other pages, or anything else. This can be easily resolved:

  1. Double-click on the header.
  2. Position your cursor where you wish to create a segment.
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If you check this box, the content of the first page’s header will not display on other pages, and changing the header of any other page will not impact the first page.

Different Oddand Even Pages

You’ve undoubtedly seen it in many papers and even novels. As an example, the document title may be in the odd page header and the heading title on the even pages. To have separate headers on odd and even pages, click just one box:

  1. Double-click on the header.
  2. Navigate to the Layout tab and then to Breaks. Section Breaks may be found at the bottom portion of the menu.

Now, if you change the header of an odd page, it will effect all odd pages but not the even pages. This also works in the other direction.

Various headers may also be used for different sections. To achieve this, you must first construct parts in your document. To make sections:

  1. From the menu, choose Continous. This will insert a Section Break exactly where you have the pointer.
  2. Double-click the header to open the Header & Footer Tools window.
  3. Disable the Link to Previous option. If you leave this option enabled, this section will use the same header and footer as the preceding one.
  4. Click Page Number in the Header & Footer section.

You may have distinct headers for each component of your document after you’ve created sections. To understand more about breaks, check our article on adding and deleting page breaks. That’s all there is to it! You may use them to create distinct headers for each page of your document.

To have different headers for a section:

  1. There are four options for location in the menu. Choose one and then customize the style.
  2. Position your cursor where you wish the page number to appear.

In Word, headers and footers serve as a display space for page numbers in your document. Adding page numbers to lengthy publications makes it simpler for readers to navigate. To include page numbers:

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Numbering Pages in Word

Top of Page and Bottom of Page will display the page number in the header and footer, respectively, but you may also display the page number in other spots. When you choose Page Margins, the page number will be shown on the right or left side of the page. Furthermore, you may display the page number wherever on the page. To do this: This will insert the page number just where your pointer was. Keep in mind that the page number will not display on every page, but just where the pointer was.

  1. Go to the Insert tab.
  2. Select Insert, then Page Number.
  3. Select Current Position from the menu, then a style.

Read our post on how to number your Word document for a detailed tutorial on numbering pages.

Fields in Microsoft Word may help you make your document more dynamic. Fields are dynamic components that add variable auto-update to your content. You could, for example, place a field in your header to show a heading on every page. You won’t have to enter the header at the top of each page this way.

  1. Choose a heading in the Styles section. Let’s start with Heading 1.
  2. Now, fill in the blanks in your header with something.
  3. Go to the Header & Footer Tools tab after double-clicking the header.

Headers and headings are similar in name, but they are not the same thing. A header is the document’s top margin, but a heading is a document element that enables you to designate multiple sections and create a table of content for your page.)

Let’s use the previous example to put the heading at the top of each page. To begin, you must create some headers for your page.

Once you’ve established your headers, it’s time to show their names in the header.

Related: Things Microsoft Word Can Automatically Update

You can now see the headers shown in the page’s header. Until a new heading is used on a page, it will display the same heading.

There are several fields available for use in your paper. Fields aren’t limited to the header or footer; you may use them wherever in your document. The Insert tab provides access to the following fields:

  1. Go tothe Home tab.
  2. Select Field… from the Quick Parts menu. The many fields that may be added to the header are shown below. Select Links and References from the Categories menu.
  3. Select StyleRef from the list of field names. Finally, in the Style name box, choose Heading 1.
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Now that you’ve gone through all of this, you can get a lot more out of your document’s top and bottom margins. This, however, is just one of many things you may do to enhance your paper.

  1. Check the other choices you may want under Field options and then click OK.
  2. On the right, click Quick Parts, and then Fields.
  3. Fromthe Categories menu, select Links and References.
  4. In the Field names select StyleRef.
  5. Finally, in the Style name box, select Heading 1.
  6. Checkthe additional options that you might want in Field options and once you’re done, click OK.

Now you can see the headings displayed in the header of the page. It will show the same heading until a new heading is used on a page.

There are many fields that you canuse in your document. Fields aren’t exclusive to the header or the footer and you can use them anywhere else in your document as well. You can access fields from the Insert tab:

  1. Go to the Insert tab.
  2. On the right side, click Quick Parts and then select Fields.

Now that you’ve read through all these, you can achieve a lot more from the top and bottom margins of your document. However, this is just one of the manythings you can do to improve your document.

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