How to Scan Documents on Android in Two Simple Steps

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How to Scan Documents on Android in Two Simple Steps
How to Scan Documents on Android in Two Simple Steps

Document scanning isn’t enjoyable, but we all have to do it from time to time. Fortunately, you can rapidly scan papers with your Android handset without any extra equipment.

Next time you need to digitize a receipt for reimbursement, scan a government form to email it, or save business cards to your computer, follow this easy instruction on how to scan documents on Android.

The Simple Android Scanner Method: Google Drive

Because Android lacks a built-in ability to scan documents, the Google Drive app is the most convenient solution. It’s as good as a default solution since it’s installed on practically every Android device out of the box.

Read more: Google Drive Settings You Should Change Right Now

Scanning using Google Drive has various advantages as well. You don’t have to remember to back up your papers manually since it uploads them to your Drive account. It’s also simple to share your scans with friends and family by emailing them a Drive link.

How to Scan Documents Using the Google Drive App

Install Google Drive from the Play Store if you don’t already have it, open it, and sign in with your Google account. Tap the Plus icon at the bottom-right of the screen on any of the app’s tabs to bring up the Create new panel. When this occurs, choose Scan.

If this is your first time using Google Drive, you’ll need to allow the app permission to access your camera. After that, the camera will start and you will be able to take a snapshot of the document you wish to scan. To snap this photo, use the camera interface as usual. If necessary, common features such as zoom and a timer are provided.

A preview of your shot will appear; hit the redo button to try again, or the Check button if you’re pleased. After clicking the Check button, you’ll be able to make many changes to your scan.

Editing Your Scan in Google Drive

At the bottom of your scan page, Google Drive provides four icons. These are, from left to right:

  • Redo: Use the arrow to scan the paper again if it turned out fuzzy or similar. Color: The palette icon allows you to choose one of four color improvement choices. Depending on whether your document includes color, the most frequent are black and white and color. However, you may experiment with the other two to see if they enhance scan quality.
  • Rotate: This allows you to rotate the scan by 90 degrees.
  • Crop: The Google Drive scanner should automatically crop the scan to the boundaries of your page. However, if it did not get this correct, use the Crop tool to manually alter the edges.
  • Text: Extract text from an image for copying or sharing. Table: Retrieves a printed table from an image.
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To add further scans, hit the Plus symbol in the bottom-left corner and scan another document. Finally, the three-dot menu in the top-right provides access to a few choices. Change the generic name that utilizes the date and time using Rename scan.

There are a few settings choices worth exploring as well. You may adjust the default color enhancement in image enhancement. Paper Size allows you modify the size of the final PDF document, while Paper Orientation lets you choose between Landscape and Portrait if you don’t like the Automatic option.

Finally, adjust the Image Quality to get higher-quality scans or lower the quality to get lesser file sizes.

Viewing and Saving Scanned Documents in Google Drive

When you’re finished, return to the main scan page and hit the Save button. If you haven’t previously, you may edit the document title here, as well as choose which Google Drive account the file will be saved to (if you have multiple). When you hit Save, a Folder will be uploaded to Drive.

You may access the PDF from your Google Drive at any time. Tap the three-dot button on the file and choose Make accessible offline if you want to access it even if you don’t have a network connection. You may also choose Download to download a local copy anywhere you like on your phone’s storage.

How to Scan Documents on Android Using Microsoft Lens

While scanning documents on Android with Google Drive is simple, you may dislike the app for a variety of reasons. Maybe you don’t want to use a Google account, or maybe you don’t want every scan you produce to be sent to the cloud.

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In such situation, there are several mobile document scanner applications that are worthwhile to use. One of the finest will be highlighted: Microsoft Lenses It’s a simple Android document scanner that allows you to effortlessly save your scans as local files, removing the largest barrier to using Google Drive.

Install Microsoft Lens, then launch it. During the quick introduction, you’ll see some basic app information and be prompted to authorize access to your images and camera. Lens then allows you to begin scanning straight away.

Microsoft Lens Scanning Modes

Unlike Google Drive, Lens has modes for scanning various sorts of material. You may choose between Whiteboard, Document, Actions, Business Card, and Photo at the bottom. Except for Actions, which has multiple tools, the most of them are self-explanatory.

Within Actions, utilize the sub-menu to access the following OCR tools:

  • Read: Reads the text in your picture aloud.
  • Contact: Takes information from a business card and stores it to a phone contact. QR Code: Scan a QR code with your phone to get the information it contains. This isn’t OCR, but it’s part of the same menu.
  • Read: Speaks text in your image out loud.
  • Contact: Grabs the info from a business card and saves it to a contact on your phone.
  • QR Code: Scan a QR code with your phone to open the information it holds. This isn’t OCR, but it’s grouped into the same menu.

Capturing and Editing Using Microsoft Lens

Scanning the paper is the same regardless of mode: just aim your camera at it and take a photo as normal. Use a backdrop that contrasts with the paper you’re scanning for the greatest results, and hold your phone directly above the media for the clearest capture.

Read more: The Best Ways to Scan and Digitize Old Photos

After taking with Lens, you may change the boundaries if the software doesn’t recognize them correctly. When you click Confirm, you’ll be sent to a screen with a plethora of choices.

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Add activates the scanner, allowing you to add new photos to the document. Use Filters to change the appearance of the picture, then Crop and Rotate if necessary.

You may choose Ink to draw on the document, Text to overlay written text, or Reorder to reorder the elements in a scan under More. When you’re finished, hit Done to proceed.

Saving and Uploading With Lens

You may now choose where to store your scanned file. Change the title at the top, then check the boxes for each place where you wish to store the file. By default, your Gallery is chosen, and the scan is saved as an image.

However, you may also save the scan to your OneDrive as a PDF, an OCR document in Word, or other Microsoft products such as OneNote and PowerPoint. These aren’t required, but if you currently use Microsoft Office products, they’ll improve the efficiency of your workflow.

When you’re finished, tap Save, and your Android scan is finished. It’ll be in your phone’s Office Lens folder, which should be visible in your Gallery app.

Scanning Documents Made Easy With Android

On your Android phone, you have a convenient PDF scanner. Save a trip to the library or purchasing a home scanner the next time you need to scan anything. These two Android document scanner applications make it simple to capture and edit documents.

However, this isn’t the only kind of scanning your phone can do. Did you know your phone can scan barcodes to find out additional information about them?

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