How to Edit a PDF File in Word

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How to Edit a PDF File in Word

Editing PDFs used to be challenging, but with Microsoft introducing new features to Word, things have grown a lot simpler. Previously, you had to use Adobe Acrobat to modify a PDF, which was a time-consuming procedure.

However, things have altered dramatically since then. Editing PDFs has gotten much simpler with the newest edition of Microsoft Word. You just need Microsoft Word 2013 or later. If you don’t know how to modify a PDF file, just follow the steps below.

Step 1: Importing a PDF File in Microsoft Word

You must first open a PDF document in Microsoft’s word processor before you can modify it. The first step is to open Microsoft Word and import a PDF file. To begin, open Microsoft Word. Then, from the top-left menu, choose File > Open.

You’ll see a list of the papers you’ve lately opened. Select the PDF file you wish to import into Word by clicking Browse. If you can’t find the file in a specific folder, make sure you’ve chosen “All Files” or “PDF Files” from the file type drop-down selection.

Step 2: Converting the File

When you open the PDF file in Word by clicking on it, a dialog box will popup (as shown above). The notification merely explains that Word will now convert and load the document, which will take slightly longer than usual.

It is critical to recognize that the formatting of the original content will most likely be lost. Footnotes, page breaks, columns, tables, margins, and any corresponding track modifications or special formatting are all included.

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You may also lose unique font effects. This is due to functional differences between the original software package used to produce the PDF file and Microsoft Word.

Related: Microsoft Word Formatting Tips for Perfect Tables

According to Microsoft, text documents retain more of their formatting than other PDF documents that contain tables, graphs, footnotes, and charts. These types of publications also take a little longer to load.

Once the document has been loaded, it is advisable to go through it carefully, evaluate the formatting, and make any necessary changes. For example, the picture below opens in Microsoft Word without losing its original layout. This is due to the lack of any special effects or text blocks.

Step 3: Edit Your PDF Document

When you open the PDF file, you may make changes as you see appropriate. You may delete or add new information, and the document will reformat automatically as you add or remove components. You may also change the images, tables, or other effects.

Additionally, you have the option of changing the margins, page size, or page size. For example, in the picture below, we updated (highlighted) and added a new table, as well as made a few modifications to the text.

Step 4: Editing Images in PDFs

Word also permits inserting pictures into PDFs and is very user-friendly. Cropping, adjusting the picture’s location, replacing the image, text wrapping, and many more options are available. You may also change the image’s alt text. There are also several formatting possibilities, such as:

  • Shadows
  • Reflections
  • Glow
  • Soft edges
  • Artistic effects
  • 3D Format and 3D rotation
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To make the required modifications, simply right-click on the picture and choose either Size and Position or Format Picture. You may modify the picture as desired, as demonstrated below.

The Word PDF editor is much more user-friendly than traditional online PDF editors. In essence, you may use Word to publish your material in PDF format. It’s a great option for small firms who wish to publish the material themselves.

Companies who utilize PDF files for copyright protection, on the other hand, may choose to password-protect their papers. You may also secure the document by saving it as a Read Only file, which prevents conversions.

Step 5: Export Your PDF Document

When you’re through making changes to your PDF document, just save and export it as a PDF document. Simply choose File > Save As to do this. Select PDF from the Save as Type drop-down option (as shown above).

The PDF file may also be optimized. Word will provide you with two options:

  • Standard (suited for online publication and printing) (optimized for online publishing and printing)
  • Size requirements (optimized for publishing online)

You may also export it in another way. As illustrated below, go to File > Export and then pick “Create PDF/XPS Document.”

Important Things to Know About Editing PDFs in Word

Microsoft Word 2013 transforms just editable text. As a result, some items may not show as expected, and you may be unable to change them at all. Similarly, interactive PDF components may not be visible. In rare circumstances, you may see gibberish on the screen because Word interprets some components as images.

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If you’re using an earlier version of Word, save the PDF file first as a.docx file. However, if you use Office 365 or a newer version of Microsoft Word, things improve.

Related: Insert Frequently Used Text Using Microsoft Word’s Quick Parts

Because the functionality is still under development, don’t anticipate the greatest results. It’s great for easy text PDF editing. More sophisticated PDFs, on the other hand, will simply not load correctly, as illustrated below.

While the text is properly shown, the graphics and backdrop are not. This is due in part to the fact that the PDF comprises several parts.

Microsoft Word Does a Lot More Now

Microsoft has been working hard to enhance its Office suite, and Word has received several improvements in recent years. Microsoft Word is available for a low yearly cost with an Office 365 subscription.

A professional résumé may also be created using Microsoft Word. Obviously, after completed, you should save your resume as a PDF file!

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